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- [Instructor] Knowing some of the differences

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between Office 365 Groups, Microsoft Teams,

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SharePoint Online, and Yammer

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is the beginning of what we need to know

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about how we might collaborate in a particular organization.

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In addition, how and where we collaborate

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relies on designing an infrastructure

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that unambiguously answers two specific questions.

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First, if I look at a particular piece of communication,

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a piece of work, a project, an interest,

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what kind of collaborative group does that effort need?

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And secondarily, the questions every user asks

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as soon as we start to change our infrastructure,

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"Where's my stuff?

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Where do I put my files, and where do I find files?"

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If you're involved in decision-making

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around your organization's collaboration infrastructure,

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there's a design process that you use

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to help answer these questions.

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Here's a high level overview of the process.

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First, you identify your current collaborative teams,

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both formal and informal.

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Who's using SharePoint, who's using Teams,

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who's using Yammer, who's using Office 365 Groups.

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And then, which of these actually have active use,

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which are the most active SharePoint team sites,

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the most vital Yammer communities.

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Focus on your users who are already collaborating,

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because you can learn things from them

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that are specific to your organization.

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Document their use cases and their requirements

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so that you can match them up

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with the tools that are available,

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and you'll have a design.

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Now, many organizations have already done their own version

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of this process.

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And out of their work,

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we see trends emerging for organizations

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that are licensed for the enterprise version of Office 365

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and so are using all of the pieces

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of this collaboration stack.

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This is what an infrastructure

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using the Office 365 tools looks like.

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We begin with Teams.

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Teams are the hub of our work-life.

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This is where we collaborate on work

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and deliver on outcomes.

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When I go to Teams, I find my work groups.

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In some companies, those Teams might be organized

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around departments or around geographies,

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but more frequently Teams is organized around small groups

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and the projects that they're working on.

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My participation in a team is usually mandatory.

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I'm assigned to a team based on my skills or my role,

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and when the work of a team is done,

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usually that team is done as well.

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Next, we have SharePoint.

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If you work directly in SharePoint,

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you are probably in a group whose goal

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is to communicate company-wide or with very large groups.

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An example would be if we had an initiative in a sales group

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to help every employee impact sales.

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We might then set up a SharePoint communication site

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to communicate that information.

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The other type of work group

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that will require SharePoint is a group

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that works on document production

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with specialized requirements.

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An example might be the office of corporate counsel

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that needs to have a particular way

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to store and manage legal documents,

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or the group in an organization

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that's in charge of the policy manual.

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Office 365 Groups are for short-lived or informal teams,

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for ad hoc collaboration.

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An Office 365 group might be our answer

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to how are we going to support the group

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that plans a company event?

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In many organizations, almost every person

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is allowed to create an Office 365 group,

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even if those will be managed by IT.

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And finally, Yammer.

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Until recently, Yammer was most frequently used

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as Teams and Office 365 Groups are used now,

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for small working groups.

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The new Yammer is designed for communities,

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which could be small, but are often very large,

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communities based on a common interest.

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And unlike Teams, communities are not time limited,

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because they're not focused directly on deliverables,

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the work doesn't get done, and the community keeps ongoing.

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Yammer communities are fluid,

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and your participation in a community

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is almost always voluntary.

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You join the community while you're interested,

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and you leave when you are no longer interested.

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Yammer is also well-positioned

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for organization-wide communications,

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like CEO updates and all-staff meetings.

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Whenever we are storing documents and sharing documents,

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they will be stored in SharePoint.

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SharePoint is the file storage for Office 365.

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But unless you are one of the people

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using SharePoint sites directly,

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you may primarily access your files

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from Microsoft Teams on the Teams File tab,

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or the Files tab in Yammer,

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or the Library in Office 365.

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What about documents that aren't yet being shared

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with any team, with any community, or group, or SharePoint?

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OneDrive for Businesses

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is where I will store my work-related files.

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And while those files are private to me, I can share them.

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If I want to share a file with two or three people

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for a short period of time,

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there's no reason for me to set up any community,

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or group, or site to do that sharing.

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I can simply share directly from OneDrive for Business,

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which is of course also storage inside SharePoint.

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If you store your files in this way, using SharePoint,

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and OneDrive for Business,

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that means that every single document that you create

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is going to be backed up

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without any additional effort on your part,

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and it will be readily available to be shared with others

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on your team, in your group, in SharePoint, in Yammer.